BY Group
Discover how BY Group streamlined project finances, reduced administrative overhead, and empowered teams with greater financial ownership through Interfy’s OneCore integration with Procore and Xero.
Company Background
BY Group is a government-sector construction company delivering projects across Australia and New Zealand. Their portfolio includes contracts with the Department of Defence, NSW State Government, and major data centre developments.Managing up to 20 projects concurrently, BY Group needed a financial system that was powerful enough to handle high project volume yet simple for internal teams to manage independently.
The Challenge
As project demand increased, BY Group sought greater control over budgets, forecasts, and invoice approvals. Their previous setup required duplicate data entry between project management and invoicing systems, creating inefficiencies and increasing the risk of errors.
“Construction businesses often fall into the rabbit warren of IT engineering,” explains Lyle Harris, Construction Manager. “We wanted simplicity, something reliable with negligible running costs.”
The company needed a solution that could provide accurate financial visibility, strong approval control, and easy scalability without adding IT complexity.
The Solution
BY Group implemented Interfy’s OneCore, integrating Procore with Xero to create a unified project and finance workflow. This integration removed double handling and gave project and finance teams access to the same real-time financial data.
“OneCore was one of the main reasons we decided to sign up with Procore,” says Lyle. “We wanted a system that could seamlessly connect everything without needing ongoing IT maintenance. Now we manage the backend settings ourselves with minimal running costs beyond the platform fee.”
The Result
- Saved the equivalent of two to three full-time roles through automation and efficiency gains
- Improved financial visibility for accounts staff to easily monitor debtor positions
- Increased project manager autonomy, promoting a stronger culture of financial ownership
- Reduced accounting and bookkeeping costs with simplified processes
- Enabled scalability to manage multiple business lines and regions, including New Zealand operations with differing tax and currency structures
- Enhanced approval control, ensuring only authorised personnel can issue invoices and manage payments
“We wanted simplicity, something with negligible running costs. We are a construction, not an IT business, and we did not want to go down the rabbit warren of IT engineering. That is why we chose OneCore.”
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