Southcoast Construction is a New Zealand-based construction company managing up to 50 projects at a time. The business works across commercial, council, and residential builds, with a strong focus on Ministry of Education projects.

Managing such a high project volume requires accurate financial data and seamless coordination between project and finance teams. To keep pace with demand, Southcoast Construction needed a more efficient and integrated system to manage cost reporting, claims, and job tracking.

Before implementing OneCore, Southcoast Construction relied on Xero for accounting and WorkflowMax for integration. This setup required significant manual data entry, creating opportunities for double handling and transposed errors.

The finance and project teams faced challenges in keeping data consistent and up to date across systems, which slowed down progress claims and increased administrative workload.

“We needed a way to align our financials with job costing, materials, and timesheets,” explains Gina Roberts, Director and Financial & Administration Manager. “Without a better integration between platforms, it was difficult to maintain accuracy.”

The company decided to transition to Procore, with Interfy’s OneCore integration providing the essential link to Xero.

“Without OneCore to connect Procore to Xero, we wouldn’t have switched our platform,” says Gina. “The integration supports job costing, materials, timesheets – it’s essential to our functionality.

”OneCore enabled Southcoast Construction to share data seamlessly between Procore and Xero, improving cost code alignment, budgeting accuracy, and visibility across departments. Progress claims, which once required manual entry and multiple steps, are now automated and only require approval.

“Project managers used to do claims in Excel, run a variation schedule, then enter the progress claim,” explains Gina. “Now it happens automatically. What could take 20 to 30 minutes to figure out now takes five seconds.”