KEKS Projects
Development company halves bookkeeping costs and eliminates triple data entry
Company Background
KEKS Projects is a dynamic and progressive development, construction, and project management organisation with ambitions to become a significant participant in Sydney's ever-growing property and construction industry. With integrated systems, achieving that goal has been made possible.
The Challenge
For three years, KEKS Projects used Xero, Procore Financials, and Excel spreadsheets to track project costs. Their internal systems were inefficient: they were triple handling accounts payable and receivable invoices and double handling the approval process.
Director Karim Shaker employed a full-time 40-hour-per-week staff member to manage project accounts administration. She would enter bills into Procore, log them in a spreadsheet with approval status, wait for project manager approvals, then enter the data into Xero once approved.
When suppliers contacted the project team about payments, constant back-and-forth communication was required between teams. The process was inefficient and time-consuming.
The Solution
Karim discovered OneCore by Interfy, which could integrate Procore Financials with Xero accounting. The implementation immediately connected accounts and project teams on one platform, allowing both teams to work with live data.
The Result
- Accounts administration requirements dropped 50% from 40 to 20 hours per week
- $50,000 annual savings in wages
- Eliminated triple entry of bills
- Eliminated double approval processes
- Real-time payment information appears in Procore within 15-30 seconds of processing
- No more delays in payment information between teams
- Instant answers for clients and suppliers, building professional reputation
- Enhanced project management capabilities for larger projects
This integration has halved my bookkeeping time and cost each year. The integration has been a game changer. It makes our clients and suppliers feel they are in good hands with instant answers. The integration has paid for itself many times over in reducing admin costs and improving efficiency among the project and accounting teams.
Ready to simplify your systems?
Book a demo and see how Interfy can transform your workflow.
